Wondering about the SERMACS saga?
Did the planning session on July 10th proceed well, with folks pleased by my preparation?
Why, yes, yes, it did go well!
Morrell Park was determined to be a very good substitute for Rousakis Plaza, especially as it was so much nearer the hotel.
That would make the task of moving needed materials from that location to the NCW site much smoother!
Time to update the trail, y'all!
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FAUSTINA SMITH
7/12/2019 12:23 PM
To Georcette Washington
RE: Request for Nat Chem Week demo site
Happy Friday, Georcette!
I have a couple of questions to try to settle, from my reading of the rules.
1) Are demonstration tables regarded as "structures" for our event? These will be portable tables.
2) We are a nonprofit organization. When we submit the application, would we only need to submit the Maintenance Deposit fee or does the Security Payment need to be included?
Thanks, and happy almost weekend!
Faustina
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FAUSTINA SMITH
7/12/2019 12:34 PM
To Cathy MacGowan
draft of event permit application
Happy Friday, Cathy!
I have attached the permit application for you.
There is a question about dimensions of any signage we will be using. Do you have that info?
I have written my contact at the city concerning fees to find out if only the Maintenance Deposit is required with the application or if the Security Payment for the Police needs to be included.
Okay! I'm excited!
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FAUSTINA SMITH
7/12/2019 12:46 PM
To David Horwitz, Patti Galvan
SERMACS questions
Happy Friday, Patti and David!
Plans are moving forward and I'm wanting to make sure of a few items before I next talk to my contact at the city.
1) We need to have insurance for the NCW event we are planning for Sunday afternoon, 20 October. The ACS website seems to indicate that ACS supplies
that certificate. Am I correct? To whom would I speak to secure that document? I have attached the pertinent page from the city's regulations of special events. Are those limits the ones covered by the ACS certificate?
2) For our NCW event, when will we know what materials we will have for attendees? Will there be free kits, newsletters, items of that type?
3) I thought I had another question, but it will come later.
Thanks!
Faustina Smith
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FAUSTINA SMITH
7/12/2019 12:53 PM
To Elizabeth Loos, Chelsea Miller [sent separately]
NCW at SERMACS
Happy Friday, _____!
We are moving forward and will submit the application to the city next week, most likely. Rousakis Plaza is out, but Morrell Park is our designated preferred site. Hooray! It's the one with The Waving Girl statue.
The activities will be determined next month, when ACS posts the details for NCW.
I just wanted to keep you in the loop.
Dr. Faustina Smith
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Chelsea Miller
7/12/2019 1:41 PM
To FAUSTINA SMITH
RE: NCW event at SERMACS
Thank you!
So do you have any ideas what you would like us to do? Or what we will be doing together?
Chelsea N. Miller
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Elizabeth Loos
7/12/2019 2:16 PM
To FAUSTINA SMITH
RE: NCW at SERMACS
Okay, thank you.
The Waving Girl Statue is a great piece.
- Elizabeth Loos
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Georcette Washington
7/12/2019 4:00 PM
To FAUSTINA SMITH
RE: Request for Nat Chem Week demo site
Happy Friday to You!
The tables are not considered structures.
The only thing that needs to be submitted with the application would be the organization’s non-profit status letter from the IRS.
Security is paid the day of to the Officer assigned and the maintenance deposit is due two weeks prior to your event.
Thank you,
Georcette
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Patricia Galvan
7/15/2019 10:31 AM
To FAUSTINA SMITH, David Horwitz
RE: SERMACS questions
Hi Tina,
Attached is the form you need to fill out to request ACS insurance coverage of your event. The Certificate of Insurance from ACS works
for most venues. However, it will not cover the costs of providing security. The second attachment provides information about what the
certificate of insurance covers.
I am giving you footwarmers (iron rusting is an exothermic reaction) and UV beads for 300 participants. I can send these at any time.
This only covers two hands-on activities. You will likely want to offer more hands-on activities during your outreach event.
Check with the NCW coordinator for your local section to get issues of Celebrating Chemistry. These will become available through the ACS
store on August 1st. Only NCW coordinators are eligible for a limited number of free boxes of the Celebrating Chemistry publication.
Let’s schedule a call to answer your questions. Do you have any availability today after 3 or anytime Wednesday afternoon?
Thanks!
Patti
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Catherine Macgowan
7/15/2019 11:15 AM
To FAUSTINA SMITH
RE: draft of event permit application
Tina,
Thanks for the information and for working on this project! Let me know when you need the funds.
Cath
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FAUSTINA SMITH
7/15/2019 11:19 AM
To Patricia Galvan
RE: SERMACS questions
Good morning, Patti,
Those gifts for the audience sound fabulous!
Thank you for the information on the insurance.
I will have to look up who the NCW coordinator is for us, perhaps that is David Horwitz?
We have students with the SA-ACS at Georgia Southern who will be involved, as well as folks in YCC.
This is going to be such fun!
Tina
ps Oh, yes, the phone call! Shall we say Wednesday at 2 PM?
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Patricia Galvan
7/15/2019 11:34 AM
To FAUSTINA SMITH
RE: SERMACS questions
Hi Tina,
I just looked it up. Dr. Catherine MacGowan at the Armstrong Campus of GSU is your NCW coordinator.
David Horwitz works with me here in DC. We’ll both call you on Wednesday at 2pm.
Talk soon!
Patti
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There followed a 48-minute three-way talk between me, Patti, and David on Wednesday, July 17.
Again, I was loaded for bear, with a 2-page list of questions concerning various aspects of being in the public and discussion of activities and extras for the participants. We fairly well decided that four activities would be optimal, due to time constraints.
Plus, we had to take into account number of volunteers that would be needed to preside over those activities.
Definite progress!
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David Horwitz
7/17/2019 3:20 PM
To FAUSTINA SMITH Copy Patricia Galvan
RE: SERMACS questions
Hi Tina,
Here are the items I promised to send:
1. All NCW promo merch can be found in the ACS Store at www.acs.org/store or here in the NCW category.
2. A generic fundraising letter can be found on Page 10 of the ACS Community Outreach Fundraising Guide.
3. You can download templates of an NCW press release, media advisory, fact sheet, PSA 30, 20, 15, and 10 seconds on Page 24 of the ACS PR Guidebook.
Patti will be sending you some activity sheets shortly.
Let me know if you have any other questions for now.
David
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Patricia Galvan
7/17/2019 3:34 PM
To FAUSTINA SMITH Copy David Horwitz
RE: SERMACS outreach event
Hi Tina,
David and I enjoyed speaking with you about the NCW outreach event on River Street. We are organizing an outreach event to coincide with the ACS meeting in San Diego, so hands-on activities for outreach and ACS resources for outreach have been on our minds!
The attached Saltwater Rainbows activity is a modification I did of the activity written in the Marine Chemistry issue of Celebrating Chemistry. When using it we only had three colors, I’m not sure which one we eliminated. I remember preferring the red-yellow-green in the same order as a traffic light.
This UV beads activity is for use outside, so it should work just fine as written. We did this last August right outside the Boston Children’s Museum.
I have not yet written up the footwarmer activity. It’s pretty simple, though. The iron inside rusts when exposed to oxygen from the air. More oxygen, faster rusting, more heat. What happens when you spritz it with saltwater? Faster rusting and the footwarmer gets hotter!
I also attached the write-up for the Rainbow Trout. If you prefer an indi-gator, I traced it out of the WonderScience books from ACS.
It needs some work, though.
Enjoy these resources and time planning fun experiences in chemistry for children and their families!
Best Regards,
Patti
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FAUSTINA SMITH
7/19/2019 12:43 PM
To Georcette Washington
request for Morrell Park for Nat Chem Week
F-Smith_request…for 20 Oct.pdf (1.9 MB)
Happy Friday, Georcette!
At our meeting, we confirmed that Morrell Park is the one we want. Hooray!
The Coastal Empire Section of the American Chemical Society is non-profit and I will send along our certificate when it is located.
I am so excited about this!
Thank you for your assistance!
Faustina Smith
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Ack! An automatic replay told me she was out of the office until 29 July! Will try again when she has returned.
Meanwhile, I had to hope no one else reserved Morrell Park...
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FAUSTINA SMITH
8/1/2019 12:12 AM
To Georcette Washington
Request for Morrell Park for Sunday, Oct. 20
F-Smith_request…for 20 Oct.pdf (1.9 MB)
N-990formfornonprofit.pdf (529.3 KB)
Happy Thursday, Georcette!
I hope you had a wonderful vacation.
At the conference planning meeting earlier this month, my group confirmed that Morrell Park is the location we want. Hooray!
The Coastal Empire Section of the American Chemical Society is non-profit and I have attached our certificate.
I have also attached the application for our Public Outreach Event on Sunday, October 20, 2019, from 1 PM to 4 PM, as you and I had discussed last month.
If you would like, we are also prepared to submit the Maintenance Deposit at this time, rather than waiting until October.
I am so excited about this!
If you would please let me know if there is anything else we need to do, I would be very appreciative.
Thank you for your assistance!
Faustina Smith
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Georcette Washington
8/5/2019 5:37 PM
To FAUSTINA SMITH
RE: Request for Morrell Park for Sunday, Oct. 20
Good Evening Faustina,
Please make a note on the invoice sent to you that you are non-profit. The cost for non-profits this year is $100 for the permit. Also, please hold the maintenance deposit. I will send a date to remit that once the permit fee has been paid, this information will be in your letter of permit.
Thank you,
Georcette
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FAUSTINA SMITH
8/5/2019 10:37 PM
To Cathy MacGowan
park reservation
Hi, Cathy!
Apparently, the cost for nonprofits is $100 to reserve the park. There will also be the Maintenance Fee, but that is refundable.
The Security Fee will be additional, but is not needed until the day of the event.
I have the invoice and can bring it to you tomorrow (Tuesday, August 6).
Moving forward.... :-)
Tina
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Catherine Macgowan
8/6/2019 9:54 AM
To FAUSTINA SMITH
RE: park reservation
Tina,
I am on a short vacation and will not be back on campus until August 12th. I can get the check to you then.
Cathy
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FAUSTINA SMITH
8/9/2019 12:17 PM
To Georcette Washington
RE: Request for Morrell Park for Sunday, Oct. 20
Hi, Georcette,
Just a quick update.
Our treasurer has been out of town, but I will receive the check from her on Monday. That means it will be in the mail to your office on Tuesday... I promise.
(Not like on Popeye cartoons, when the fellow would say "I'll gladly pay you Tuesday for a hamburger today." I saw on fb that we both know Thomas H, so I know you enjoy humor.)
Hope you have a wonderful weekend!
Faustina Smith
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FAUSTINA SMITH
8/9/2019 1:50 PM
To s_maciag@acs.org
request for certificate of insurance for NCW event
F-Smith_request…for 20 Oct.pdf (1.9 MB)
fls_request…of-insurance.pdf (259 KB)
Happy Friday, Sullivan!
In conjunction with SERMACS, our local section is hosting an NCW Public Outreach event. That is scheduled for Sunday, October 20, 2019, in the early afternoon.
We have already been approved for the site of the event site. I have attached our application that was sent to the City of Savannah as a description of our event.
As the event is nearing quickly, I wanted to apply now for the Certificate of Insurance to avoid any time delays later.
Please let me know if any further details are needed.
Thank you!
Dr. Faustina Smith
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Sullivan Maciag
8/9/2019 1:55 PM
To FAUSTINA SMITH
RE: request for certificate of insurance for NCW event
Hi Faustina,
I have received your request. I can provide the certificate on Monday.
Thank you,
Sullivan
Sullivan Maciag
Office of the Treasurer & CFO | American Chemical Society
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FAUSTINA SMITH
8/9/2019 2:02 PM
To Elizabeth Loos, Chelsea Miller
SERMACS NCW event
Happy Friday, Elizabeth [President of the Student Affiliate-ACS at GaSoU]!
Happy Friday, Chelsea [Chair of the Younger Chemists Committee]!
We have been approved for Morrell Park for our Public Outreach, NCW-themed event!
The park will be ours from 1:00 pm to 4:00 PM. We are planning on 1:00 to 1:30 for set-up, 3:30 to 4:00 for clean-up.
The park is large enough that we can have several areas for demonstrations, perhaps one in each quadrant, to keep the crowd engaged and moving.
We are hoping for about 300 participants. :-)
The Coastal Empire section is having a SERMACS planning meeting for Monday evening. I will find out then if we have free rein on decisions about the emos or if they will be selected for us.
I have attached the NCW issue for this year - looks like fun!
I look forward to having your input and meeting you!
Dr. Faustina Smith
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Elizabeth Loos
8/9/2019 2:36 PM
To FAUSTINA SMITH
RE: SERMACS NCW event
Sounds great!
I’ll see if I can get as many people as possible for the event.
- Elizabeth Loos
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Georcette Washington
8/9/2019 5:17 PM
To FAUSTINA SMITH
RE: Request for Morrell Park for Sunday, Oct. 20
Hi Faustina,
No problem. Thank you.
J Georcette
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Sullivan Maciag
8/12/2019 9:57 AM
To FAUSTINA SMITH
RE: request for certificate of insurance for NCW event
NCW Coastal Georgia 2019.pdf (140.8 KB)
Good Morning,
Please find the certificate attached and let me know if you have any questions.
Regards,
Sullivan Maciag
Office of the Treasurer & CFO | American Chemical Society
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So, the application was approved and we were in business!
The Letter of Permit was dated today and now it's simply a matter of waiting for the calendar to roll around to where we need it to be.
Well, we also need to make sure the materials are in in town by then...
and I still have to hope these student groups - the SA-ACS and the YCC - will follow through with their promises of help.
After serving as a volunteer for several years now with the Lucas Theatre and the Savannah Music Festival, I know how fickle the younger folk can be, leaving an organization stranded on the day of a big event.
Here's hoping Elizabeth and Chelsea do as they say.
That, to me, is the most nerve-wracking issue for October 20th...
my lack of knowledge of these unknown students and their sense of responsibility.
Ya gotta have faith, though, as George Michael said.
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